2023 Annual Conference Bid Submission

Form Event Details

Co-Chairs: ____________________________________

Phone:___________________________

Email:_____________________________________________

Street:____________________________________

City:____________________________________ State/Province:__________ Zip/Code:____________________

Hosting Country: ____________________________________

Committee Members: ____________________________________

Have all members of your committee reviewed the current CODA Annual Conference Manual? YES/NO

Proposed Dates: ____________________________________

Proposed Site: ____________________________________

Has CODA International hosted an Annual Conference in or around this city before?____________________________________

Venue Information Venue 

Name:____________________________________

Available Hotel Rooms:____________

Available Ballroom Space:____________________________________

Available Meeting Space: ___________

Hotel Amenities: _________

Hotel Room Booking Method:____________________________________

Comp Room Ratio:_____________________________

Hospitality Room:____________________________________

Hotel Block Cut-Off: ____________________

Online Hotel Booking Option: YES/NO: ___________________

Conference Space and Guest room under one roof: YES (included)/NO:

Branded Hotel: YES/NO________________________

Outside Food Allowed: YES / NO __________________________

Contract Minimum: $_________________________

Standard Hotel Room: $______________________

Onsite Parking Fee: $_____________ Tax/VAT Rate: ________

Closest Major Airport: ____________________________ distance:___________

International Service: YES / NO ______________________________________

Airport to Venue transfers:_____________________________________________

Proposed Individual Registration Price: $_____________________

Pricing Details:

Breakfast Cost: $_________________

Lunch Cost: $____________________

Buffet Dinner Cost: $_______________________

Plated Dinner Cost: $________________________

Break Cost: $__________________

Coffee/Tea Cost: $___________________

Meeting Room:  $_________

Charges $____________________________________

Other Hotel Fees:____________________________________

Conference details:____________________________________

Have you established a theme for the Conference? ____________________________________
Do you have a logo designed? YES / NO

Pre/Post Conference events:

Other Information:

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